luke ouko on developing a monitoring and evaluation plan is a guiding tool to enable you figures out what should be evaluated and what you will need to be able to carry out that evaluation. It enables you to outline and the craft the evaluation questions, the processes and scope involved in monitoring and evaluation. Ideally the plan should be done at the planning stage of the project to ensure that it guides the execution phase. If done well a monitoring & evaluation program can save costs, time and deliver results efficiently
luke ouko on developing a monitoring and evaluation plan
Map out Your Audience:luke ouko on developing a monitoring and evaluation plan, you need to understand the recipients of your report and their need. These could range from investors, government agencies, and regulatory bodies, end-users of the project or the execution team. Most often your report should prioritize the most needful users and tailor it to meet their needs.
Set The Parameters of Evaluation: luke ouko on developing The primary goal of M & E is the improvement of the project. In extreme cases it should even mean questioning the need for the project in the first place. Therefore you should work with your primary recipient so as to craft the questions in a manner that accommodates their scope of work. Some of the primary parameters include timelines and resource analysis.
Set The Parameters for Monitoring.luke ouko on developing a monitoring and evaluation plan The monitoring questions raised will determine the evaluation policies that will be set. Monitoring parameters tend to be mostly qualitative and very project-specific. Monitoring questions are ideally solved through the qualitative data collected. There are many templates that you can use to assess the kind of monitoring queries you need to raise.
Map out the Indicators/Data Points: luke ouko on developing a monitoring and evaluation plan Once you have your monitoring and evaluations, your next step is to identify the sources of these data. This could be primary sources or secondary sources or a combination of both. After that you have to settle on the most appropriate means of collecting data.
Allocation of Duties: luke ouko on developing a monitoring and evaluation plan It is critical to map out the duties involved, the responsible persons, and the scope of their work. This provides a means of reducing incidences of work duplication as well as improving the workflow models. This also allows for easier transition in case an employee steps off the team, mid-way into the project. Human resource are primary in a project execution meaning that this might be the most critical aspect of M & E.
Plan for Data Evaluation/Reporting: luke ouko on developing The report from an M & E has to stand up to scrutiny therefore the entire process has to be well documented and uniformly reported. Finally a review of the plan has to be undertaken to test its viability and accuracy.